Fort Worth Convention Center

2nd Floor Ballroom on the South End of Building
(opposite end from the arena closer to Water Gardens)
1201 Houston Street
Fort Worth, TX 76102

Hotel Accommodations
See the "LOCATION" section of our website for sleeping room options.

Cut-off date: February 27, 2020

Register for the conference. Remember that all exhibitor representatives must be registered for the conference. Your booth package includes one complimentary registration, but you still need to officially register each person (and select "invoice me" as payment type so that we can credit you for the one that comes with your booth). Additional representatives will need to pay $250 to attend (but remember you have up to three booth "passes" for those who are just working in your booth - they will NOT receive a badge for participation in conference meals or other functions).  REGISTER HERE

Reserve your hotel room. Visit the following page for instructions on making your hotel reservation. HOTEL RESERVATION

Verify your administrative contact. Check with the person at your company who completed the booth registration forms and ensure that the confirmation email has listed the correct administrative contact information for your company. This is how we will contact you about payment, logistics, booth assignments, reminders, etc.

Submit your logo and a description of your company for our website. You may email your company's 50-word profile (more words for partners - scroll up on this page under your partner level for details) and your camera-ready and web-ready logos to Lisa Tomsio. 

Submit payment for your booth package by March 1, 2020. Previous booth selections will be returned to the open selection of booths if payment has not been received by March 1, 2020.

Review Cancellation Policy. Exhibitor cancellation made prior to January 31, 2020 will result in a loss of $100 (cancellation fee). Cancellations made after January 31, 2020, but prior to February 20, 2020, will result in a loss of 50% of total payment. NO REFUNDS WILL BE MADE AFTER February 20, 2020. Any applicant who fails to show and setup during the prescribed exhibit hall set-up hours agrees that their exhibit space and any amount paid shall be retained by TxDLA.

Review and edit your exhibitor online profile and sales contact information on our website. This is the information that you want our attendees to see about your company. See the item above for submission information.

Order furniture and accessories from the official decorating company. Please see the exhibitor kit for ordering information and pricing. You should have received a link to the online exhibitor kit with user name and password information. If you did not receive it, please contact Lisa Tomsio. The exhibit hall is NOT carpeted.

Order any special A/V, internet, or electricity above what is provided with your booth package. Your booth comes with a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit that was emailed to you by Shepard for ordering information and pricing. Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form below and provide payment to the hotel separately for the upgrade.
Electricity, Internet and Other Services Order Form (coming soon)

Decide and plan on providing optional attendee conference bag stuffers. All exhibitors have the opportunity to provide small promotional item in attendee registration bags. We encourage useful promotional items, tools, or media rather than paper brochures/flyers. You must provide enough quantity for all registrants (approximately 350). Please contact Lisa Tomsio for details and shipment information.

Look for the pre-conference attendee list approximately one (1) week prior to the conference. Requests for the list made by exhibitors prior to one week before the conference will be disregarded. 

Promote that you are exhibiting at the TxDLA Conference by including the dates of the conference or sharing information from this website.

Sunday, March 22
Exhibits Set-Up 12:00-5:00pm
Welcome Reception with Exhibitors 5:00-7:00pm

Monday, March 23
Exhibits Open 12:00-5:00pm
Lunch with Exhibitors 12:00-1:00pm
Mixer with Exhibitors 4:00-4:50pm
Open Night for Meet-Ups, Receptions 5:00pm-?

Tuesday, March 24
Continental Breakfast with Exhibitors 8:00-8:50am
Exhibits Open 8:00am-1:00pm
Lunch with Exhibitors / Dessert & Doorprizes 12:00-1:00pm
Exhibitor Breakdown 1:00pm

See the LOCATION page for details about parking.

Your booth package includes a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit for ordering information and pricing (will be emailed to you). Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form and provide payment to the hotel separately for the upgrade.

Exhibitor Service Kit including Electricity, Internet, and Other Services Order Form (COMING SOON) (use the email of the Administrative Contact on your contract with TxDLA as login and password of TxDLA20)  

Order and Shipping Information - coming soon

Q: Can we commit to something now, and pay later during the appropriate quarterly budgeting cycle?
Yes! We would like to have the commitment in a timely manner to better facilitate the planning process while being sensitive to the budgeting timelines of many companies. Therefore, payment of the invoice can be arranged after January 1, 2020 to coincide with the first quarter budgeting cycle. Please plan to pay as soon after the first of the year as possible.

Q: Can I add sponsorships or inkind contributions at a later date?
Yes, please contact Lisa Tomsio to add sponsorships and in-kind contributions, add another booth, update logos, or company information, add contact information, etc.

Q: Are conference registrations included with the costs of the Exhibit Hall booths?
One full conference registration, including complimentary TxDLA memberships, are included with all booth packages. This registration will allow your personnel to be active participants in the conference, and attend all general sessions and meal functions, including the evening dinners and entertainment, which provides opportunities for increased interaction with conference attendees. 

Q: May I bring as many staff members as I want?
Yes. TxDLA recognizes the need for more staffing during the Exhibit Hall hours and offers an additional THREE (3) exhibitor badge passes (for FULL BOOTH PACKAGES ONLY) in which business cards can be inserted for identification. These badges can be shared among your booth representatives/workers who will be working at the booth only and not attending the conference. Representatives who use these badge passes will NOT be provided with meal tickets, but may purchase meal tickets by contacting Lisa Tomsio . Additional exhibitor attendees above the complimentary conference registrations and three (3) badge passes will be required to register for $250 each (includes all sessions, meals, etc.).

Q: What is the “Product Demo Session” (additional fee for Exhibitors, included for all Partners/Sponsors)?
Product demo sessions are 20 or 50 minute breakout sessions designed to provide a forum for vendors to demonstrate their products and technology solutions in a presentation environment. Vendors are defined for this purpose as anyone from a for-profit organization with goods and/or services for sale. Exhibiting companies have the option of participating in a vendor showcase for an additional charge, but spaces are limited and on a first-come, first-served basis.

Q: What do I need to do to present in the Product Demo Session?
Once you purchase the showcase, you will be contacted by TxDLA for the opportunity to submit your presentation description. You will need to provide a brief description, speaker’s name and title for your presentation. TxDLA will assign a time slot for your presentation.

Lisa Tomsio, Phone: 512.402.7797