Partner & Exhibit with TxDLA

Gain Visibility on a Year-Round Basis

Year-Round Partnership Highlights

TxDLA has created the following Partner opportunities for companies, organizations and schools to leverage their visibility and connect on a deeper level with our individual members. By becoming a Partner, your brand will be presented to our membership throughout the year!

  • Year-round brand exposure;
  • A platform to showcase your products, services, and publications in front of the distance learning community in Texas and beyond;
  • Networking with distance learning leaders;
  • Exposure to a targeted audience;
  • Enhanced corporate image by showing your support and commitment to the distance learning industry;
  • Prominent recognition at the Annual Conference;
  • Help meeting your marketing objectives;
  • And, much more!

As the largest state chapter of the United States Distance Learning Association – a non-profit membership association dedicated to the promotion, development and application of distance learning for education and training -- TxDLA is in a unique position to generate awareness to a niche group of individuals within the distance learning community in Texas and surrounding states. Sponsorships with TxDLA provide a cost-effective way to create brand preference, build relationships, and develop planning opportunities with an elite group of influencers in the industry.

 

TxDLA holds 650 Individual Members and 1500 Prospective Mailing List Accounts

  • 62% Higher Education
  • 17% Corporate Representatives
  • 10% Government and Military Trainers and Consultants
  • 7% K-12 Education Service Center Coordinators and Campus Technology Directors

62% of TxDLA members decide or recommend purchasing.

Get More Details

Download the complete prospectus detailing all packages.

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Showcase your Product or Service for Education Innovators, Distance or Online Learning.

Partnership Packages

Diamond Partner

$13,000 ($10,000 must be in cash OR $1300 per month in automatic credit card installments)
  • Year-Round
  • 10 Individual TxDLA and USDLA Memberships (5 included with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 6 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Opportunity to deliver 3 webinars throughout the year, promoted by TxDLA to its membership on a mutually agreed upon topic.
  • Opportunity for one designated individual to serve on TxDLA’s Executive Partnership Council (EPC), a leadership committee which furthers TxDLA’s success in encouraging collaborative public/private relationships and partnerships, fostered in honesty and integrity, and initiates activities to advance the cause of distance learning, TxDLA, and its members.
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 33% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($200 off full price)
  • At Our Conference
  • Choice of Keynote Speaker or General Session Sponsorship (1st come, 1st served) including introduction of the speaker in front of entire conference audience and a 5-minute spotlight.
  • Listed as Co-Sponsors at the Exhibit Hall Grand Opening Reception AND the Dinner/Party night
  • Double Exhibit Booth Package* in prime location
  • 5 Complimentary Conference Registrations (additional registrations are $250 each)
  • Opportunity to Present a 50-minute Product Demo Session
  • Logo Recognition on Event Materials: online (including link to website), e-mail blasts, printed mini program, mobile app on main activity feed and sponsor page, signage and attendee bags
  • Mobile App Sponsor Listing with Link to Brochure or Website
  • Mobile App Sponsored Post in Activity Feed
  • Mobile App Push Notification of Sponsored Event to Attendees
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags
  • At Our Fall Leadership Workshop
  • One Complimentary Registration to Fall Leadership Workshop
  • Listing on Signage as a Diamond Partner

Platinum Partner

$10,000 ($10,000 or $1000 per month in automatic credit card installments)
  • Year-Round
  • 8 Individual TxDLA and USDLA Memberships (4 included with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 5 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Opportunity to deliver 2 webinars throughout the year, promoted by TxDLA to its membership on a mutually agreed upon topic.
  • Opportunity for one designated individual to serve on TxDLA’s Executive Partnership Council (EPC), a leadership committee which furthers TxDLA’s success in encouraging collaborative public/private relationships and partnerships, fostered in honesty and integrity, and initiates activities to advance the cause of distance learning, TxDLA, and its members.
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 25% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($150 off full price)
  • At Our Conference
  • Choice of Lunch Sponsorship OR In-Kind Equipment
  • 4 Complimentary Conference Registrations (additional registrations are $250 each)
  • Choice of: Exhibit Booth Package* in prime location OR three (3) additional conference registrations
  • Opportunity to Present a 50-minute Product Demo Session
  • Logo Recognition on Event Materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, signage and attendee bags
  • Mobile App Sponsor Listing with Link to Brochure or Website
  • Mobile App Sponsored Post in Activity Feed
  • Mobile App Push Notification of Sponsored Event to Attendees
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags
  • At Our Fall Leadership Workshop
  • One Complimentary Registration to Fall Leadership Workshop
  • Listing on Signage as a Platinum Partner

Gold Partner

$7,000 ($7,000 or $700 per month in automatic credit card installments)
  • Year-Round
  • 6 Individual TxDLA and USDLA Memberships (3 include with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 4 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Opportunity to deliver 1 webinar throughout the year, promoted by TxDLA to its membership on a mutually agreed upon topic.
  • Opportunity for one designated individual to serve on TxDLA’s Executive Partnership Council (EPC), a leadership committee which furthers TxDLA’s success in encouraging collaborative public/private relationships and partnerships, fostered in honesty and integrity, and initiates activities to advance the cause of distance learning, TxDLA, and its members.
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 15% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($90 off full price)
  • At Our Conference
  • Choice of Breakfast OR Afternoon Dessert Sponsorship (1st come, 1st served) OR In-Kind Equipment
  • 3 Complimentary Conference Registrations (additional registrations are $250 each)
  • Choice of: Exhibit Booth Package* in prime location OR three (3) additional conference registrations
  • Opportunity to Present a 50-minute Product Demo Session
  • Logo Recognition on Event Materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Mobile App Sponsor Listing with Link to Brochure or Website
  • Mobile App Sponsored Post in Activity Feed
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags
  • At Our Fall Leadership Workshop
  • 50% Discount Off One Registration to Fall Leadership Workshop
  • Listing on Signage as a Gold Partner

Silver Partner

$4,000 ($4,000 or $400 per month in automatic credit card installments)
  • Year-Round
  • 4 Individual TxDLA and USDLA Memberships (2 include with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 2 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 10% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($60 off full price)
  • At Our Conference
  • Choice of Morning Coffee Sponsorship OR In-Kind Equipment
  • 2 Complimentary Conference Registrations (additional registrations are $250 each)
  • Choice of: Exhibit Booth Package* OR three (3) additional conference registrations
  • Opportunity to Present a 50-minute Product Demo Session
  • Logo Recognition on Event Materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Mobile App Sponsor Listing with Link to Brochure or Website
  • Mobile App Sponsored Post in Activity Feed
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags
  • At Our Fall Leadership Workshop
  • 25% Discount Off One Registration to Fall Leadership Workshop
  • Listing on Signage as a Silver Partner

Bronze Partner

$2,500 ($2,500 or $250 per month in automatic credit card installments)
  • Year-Round
  • 2 Individual TxDLA and USDLA Memberships (1 included with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 1 announcement or event throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • At Our Conference
  • 1 Complimentary Conference Registration (additional registrations are $250 each)
  • Choice of: Exhibit Booth Package * OR three (3) additional conference registrations
  • Opportunity to Present a 20-minute Product Demo Mini-Session
  • Logo Recognition on Event Materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Mobile App Sponsor Listing with Link to Brochure or Website
  • Mobile App Sponsored Post in Activity Feed
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags
  • At Our Fall Leadership Workshop
  • 10% Discount Off One Registration to Fall Leadership Workshop
  • Listing on Signage as a Bronze Partner

Association Partner

$1,600 ($1,600 or $160 per month in automatic credit card installments)
  • Year-Round
  • 2 Individual TxDLA and USDLA Memberships (1 included with conference registrations)
  • Company Listing on TxDLA Website Partner page with link
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • At Our Conference
  • 1 Complimentary Conference Registration (additional registrations are $250 each)
  • Choice of one: Exhibit Booth package* OR two (2) additional conference registrations OR one (1) additional conference registration and an opportunity to present a 50-minute Product Demo Session
  • Logo Recognition on Event Materials: online (including link to website), mobile app on exhibitor page
  • Mobile App Exhibitor Listing with Link to Brochure or Website
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags

Basic Vendor**

$1,100 ($1,100 or $110 per month in automatic credit card installments)
  • **non-partner package
  • Year-Round
  • 1 Individual TxDLA and USDLA Membership
  • At Our Conference
  • 1 Complimentary Conference Registration (additional registrations are at the regular attendee published price)
  • Choice of one: Tabletop Booth (6’ skirted table, two chairs, basic wireless WIFI. NO pipe/drape, electricity or sign) OR 1 additional conference registration and an opportunity to present a 20-minute Product Demo Mini-Session
  • Logo Recognition on Event Materials: online (including link to website), mobile app on exhibitor page
  • Mobile App Exhibitor Listing with Link to Brochure or Website
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)

Accessibility Partner

$4,000 ($4,000 or $400 per month in automatic credit card installments)
  • Year-Round
  • 3 Individual TxDLA and USDLA Memberships
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 1 announcement or event throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 15% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($90 off full price)
  • In Connection with one Digital Accessibility Certification Course (first come, first served on date selection, usually offered three times a year)
  • Company logo displayed on TxDLA Digital Accessibility Certification page when the course is open for registration with link
  • Logo and recognition as the Course Sponsor on all promotional e-mails (distributed to all members and prospective members as well as shared on social media)
  • Logo and recognition as the Course Sponsor within the learning platform used by the course participants
  • Opportunity for a 3 minute verbal introduction of your organization as the sponsor during the online course (either live or prerecorded, or both)
  • List of Participants who agree to be contacted
  • At Our Conference
  • 1 Complimentary Conference Registration
  • Logo Recognition on Event Materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Mobile App Sponsor Listing with Link to Brochure or Website
  • Mobile App Sponsored Post in Activity Feed
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee bags
  • At Our Fall Leadership Workshop
  • 25% Discount Off One Registration to Fall Leadership Workshop
  • Listing on Signage as a Accessibility Partner

*Exhibit Booth Package includes:

  • 10’x10’ Pipe and Drape Booth in selected location, first-come, first-served
  • 6’ Skirted Table and Two Chairs, Wastebasket
  • Carpeting
  • 7”x44” Single-line Company ID Sign
  • Electricity (basic) and Wireless Internet (basic)
  • Three Booth Rep Passes for representatives working in the booth only. No meals are included in these passes.

What Others Say:

"... it provides access to the right customers from all over the state all in one place, at one time, with some very strategic opportunities to socialize, build relationships and show our latest and greatest solutions.  It would take all year to travel to each of the member's locations, let alone get all of the key customers to come to your booth or attend a vendor session. Above and beyond that, TxDLA lends credibility to what my company represents each and every day to all of my customers around the world. You can always count on a great location, big attendance numbers and a very organized, well put together conference."

"Being leaders in the Texas distance learning community, our team recognizes the importance of being involved with the premier distance learning association in the state.  Having one organization that serves a multitude of distance learning constituents provides us with a way to interact with other distance learning leaders as well as give back to the community in a meaningful manner. Partnering with TxDLA provides access to leaders in the field of distance learning and the ability to act directly with many decision makers."

"Given the size and the audience for the event, TxDLA's exhibit hall always gives us a chance to connect with DE academic leaders and technology experts who directly implement our product's success on campuses. We always find time to update one another, collaborate, and in the true spirit of TxDLA -  interact while having FUN - something that sets this apart from all other conferences."

Show Details and General Information

Show Location

Fort Worth Convention Center

2nd Floor Ballroom on the South End of Building
(opposite end from the arena closer to Water Gardens)
1201 Houston Street
Fort Worth, TX 76102

Hotel Accommodations
See the "LOCATION" section of our website for sleeping room options.

Cut-off date: February 27, 2020

Checklist

Register for the conference. Remember that all exhibitor representatives must be registered for the conference. Your booth package includes one complimentary registration, but you still need to officially register each person (and select "invoice me" as payment type so that we can credit you for the one that comes with your booth). Additional representatives will need to pay $250 to attend (but remember you have up to three booth "passes" for those who are just working in your booth - they will NOT receive a badge for participation in conference meals or other functions).  REGISTER HERE

Reserve your hotel room. Visit the following page for instructions on making your hotel reservation. HOTEL RESERVATION

Verify your administrative contact. Check with the person at your company who completed the booth registration forms and ensure that the confirmation email has listed the correct administrative contact information for your company. This is how we will contact you about payment, logistics, booth assignments, reminders, etc.

Submit your logo and a description of your company for our website. You may email your company's 50-word profile (more words for partners - scroll up on this page under your partner level for details) and your camera-ready and web-ready logos to Lisa Tomsio

Submit payment for your booth package by March 1, 2020. Previous booth selections will be returned to the open selection of booths if payment has not been received by March 1, 2020.

Review Cancellation Policy. Exhibitor cancellation made prior to January 31, 2020 will result in a loss of $100 (cancellation fee). Cancellations made after January 31, 2020, but prior to February 20, 2020, will result in a loss of 50% of total payment. NO REFUNDS WILL BE MADE AFTER February 20, 2020. Any applicant who fails to show and setup during the prescribed exhibit hall set-up hours agrees that their exhibit space and any amount paid shall be retained by TxDLA.

Review and edit your exhibitor online profile and sales contact information on our website. This is the information that you want our attendees to see about your company. See the item above for submission information.

Order furniture and accessories from the official decorating company. Please see the exhibitor kit for ordering information and pricing. You should have received a link to the online exhibitor kit with user name and password information. If you did not receive it, please contact Lisa Tomsio. The exhibit hall is NOT carpeted.

Order any special A/V, internet, or electricity above what is provided with your booth package. Your booth comes with a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit that was emailed to you by Shepard for ordering information and pricing. Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form below and provide payment to the hotel separately for the upgrade.
Electricity, Internet and Other Services Order Form (coming soon)

Decide and plan on providing optional attendee conference bag stuffers. All exhibitors have the opportunity to provide small promotional item in attendee registration bags. We encourage useful promotional items, tools, or media rather than paper brochures/flyers. You must provide enough quantity for all registrants (approximately 350). Please contact Lisa Tomsio for details and shipment information.

Look for the pre-conference attendee list approximately one (1) week prior to the conference. Requests for the list made by exhibitors prior to one week before the conference will be disregarded. 

Promote that you are exhibiting at the TxDLA Conference by including the dates of the conference or sharing information from this website.

Exhibit Hall Hours, Setup and Breakdown

Sunday, March 22
Exhibits Set-Up 12:00-5:00pm
Welcome Reception with Exhibitors 5:00-7:00pm

Monday, March 23
Exhibits Open 12:00-5:00pm
Lunch with Exhibitors 12:00-1:00pm
Mixer with Exhibitors 4:00-4:50pm
Open Night for Meet-Ups, Receptions 5:00pm-?

Tuesday, March 24
Continental Breakfast with Exhibitors 8:00-8:50am
Exhibits Open 8:00am-1:00pm
Lunch with Exhibitors / Dessert & Doorprizes 12:00-1:00pm
Exhibitor Breakdown 1:00pm

Parking

See the LOCATION page for details about parking.

Exhibitor Kit / Electricity or Internet Orders

Your booth package includes a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit for ordering information and pricing (will be emailed to you). Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form and provide payment to the hotel separately for the upgrade.

Exhibitor Service Kit including Electricity, Internet, and Other Services Order Form (COMING SOON) (use the email of the Administrative Contact on your contract with TxDLA as login and password of TxDLA20)  

Furniture, Sign or Supply Orders, Shipping/Handling

Order and Shipping Information - coming soon

Frequently Asked Questions

Q: Can we commit to something now, and pay later during the appropriate quarterly budgeting cycle?
Yes! We would like to have the commitment in a timely manner to better facilitate the planning process while being sensitive to the budgeting timelines of many companies. Therefore, payment of the invoice can be arranged after January 1, 2020 to coincide with the first quarter budgeting cycle. Please plan to pay as soon after the first of the year as possible.

Q: Can I add sponsorships or inkind contributions at a later date?
Yes, please contact Lisa Tomsio to add sponsorships and in-kind contributions, add another booth, update logos, or company information, add contact information, etc.

Q: Are conference registrations included with the costs of the Exhibit Hall booths?
One full conference registration, including complimentary TxDLA memberships, are included with all booth packages. This registration will allow your personnel to be active participants in the conference, and attend all general sessions and meal functions, including the evening dinners and entertainment, which provides opportunities for increased interaction with conference attendees. 

Q: May I bring as many staff members as I want?
Yes. TxDLA recognizes the need for more staffing during the Exhibit Hall hours and offers an additional THREE (3) exhibitor badge passes (for FULL BOOTH PACKAGES ONLY) in which business cards can be inserted for identification. These badges can be shared among your booth representatives/workers who will be working at the booth only and not attending the conference. Representatives who use these badge passes will NOT be provided with meal tickets, but may purchase meal tickets by contacting Lisa Tomsio . Additional exhibitor attendees above the complimentary conference registrations and three (3) badge passes will be required to register for $250 each (includes all sessions, meals, etc.).

Q: What is the “Product Demo Session” (additional fee for Exhibitors, included for all Partners/Sponsors)?
Product demo sessions are 20 or 50 minute breakout sessions designed to provide a forum for vendors to demonstrate their products and technology solutions in a presentation environment. Vendors are defined for this purpose as anyone from a for-profit organization with goods and/or services for sale. Exhibiting companies have the option of participating in a vendor showcase for an additional charge, but spaces are limited and on a first-come, first-served basis.

Q: What do I need to do to present in the Product Demo Session?
Once you purchase the showcase, you will be contacted by TxDLA for the opportunity to submit your presentation description. You will need to provide a brief description, speaker’s name and title for your presentation. TxDLA will assign a time slot for your presentation.

Questions?

Lisa Tomsio, Phone: 512.402.7797